New Mexico · NMPED
K-12 accounting software built for New Mexico districts.
Spire Ledgers ships pre-configured for New Mexico Public Education Departmentcompliance — the Manual of Procedures for New Mexico's Public School Accounting and Budgeting (PSAB) — Supplement 3 Uniform Chart of Accounts (UCOA) (Supplement 3 v1.5 (May 2024)) chart-of-accounts code structure, fund codes, and every required report. The right configuration loads automatically when you pick New Mexico during onboarding.
Account-code structure (NMPED)
NMPED requires a specific multi-segment account code on every transaction. Spire builds the right structure for you.
| Segment | Digits | Description | Citation |
|---|---|---|---|
| Fund / Sub-Fund | 5 | First digit is Fund Type (1=General, 2=Special Revenue, 3=Capital Projects, 4=Debt Service, 5=Permanent, 6=Enterprise, 7=Internal Service, 8=Trust, 9=Custodial); next 4 digits are the Sub-Fund. | PSAB Supplement 3 §IV |
| Function / Sub-Function | 4 | Activity for which a service or material is acquired (e.g. 1000 Instruction, 2100 Support Services-Students). | PSAB Supplement 3 §V |
| Object | 5 | Balance-sheet account, revenue source, or expenditure type. Leading digit groups objects (1xxxx Assets, 2xxxx Liabilities, 3xxxx Fund Balance, 4xxxx Revenue, 5xxxx Expenditures). | PSAB Supplement 3 §VI |
| Program | 4 | Plan of activities tied to SEG funding-formula categories or other categorical programming. | PSAB Supplement 3 §VII |
| Location | 6 | District/School (XXX/XXX). Must match STARS reporting codes. | PSAB Supplement 3 §VIII |
| Job Classification | 4 | Captures expenditure costs in compensation for specific jobs. | PSAB Supplement 3 §IX |
| Local-Use #1 | 5 | Optional district/charter-defined component for additional tracking. | PSAB Supplement 3 §III |
| Local-Use #2 | 5 | Optional district/charter-defined component for additional tracking. | PSAB Supplement 3 §III |
Fund registry
Spire ships a complete, audit-ready fund registry for New Mexico — including federal Title programs, state allotments, debt service, capital projects, internal service funds, and GASB 84 student activity custodial funds.
Operational (General Fund)
PSAB Supp. 3 §IV — 10000 Series
Teacherage
Pupil Transportation
Total Instructional Materials Sub-Fund
Impact Aid Operational
Forest Reserve / Ad Valorem / Oil & Gas / Copper
Food Services
Athletics
Non-Instructional Support
Federal PED Flow-through Grants
Federal Direct Grants / Other Federal Flow-through
Local Grants
State PED Flow-through Grants
State Direct Grants / Other State Agency Flow-through
GO Bond Building
Public School Capital Outlay (PSCOC)
Capital Improvements HB-33
Capital Improvements SB-9
Energy Efficiency Act
Education Technology Equipment Act (ETEA)
GO Debt Service
ETN Debt Services
Required reports
Every NMPED mandatory financial submission, generated from your live ledger and exported in the format the SEA accepts.
Operating Budget (OBMS)
Annual (May-Jun)Statutory operating budget submitted to PED through the Operating Budget Management System.
NMSA §22-8-5; PSAB Supp. 1
Budget Adjustment Requests (BARs)
On-demandMid-year revisions to the approved operating budget; submitted via OBMS and approved by the local board and PED.
PSAB Supp. 1; 6.20.2 NMAC
Quarterly Cash Report / Quarterly Financial Report
QuarterlyActual revenues, expenditures, and cash balances by fund — reviewed by the School Budget Bureau.
PSAB Supp. 5
Annual Financial Audit Report
AnnualSingle audit of school district financial statements filed with the NM Office of the State Auditor and PED, prepared in accordance with GAAP and 2.2.2 NMAC.
Audit Act §12-6-3; 2.2.2 NMAC
Final Report (Year-End Closeout)
Annual (Aug-Sep)Year-end actuals certifying revenues, expenditures, fund balances, and cash carryover into the following year.
PSAB Supp. 5
Schedule of Expenditures of Federal Awards (SEFA)
AnnualFederal awards schedule under Single Audit / Uniform Guidance.
2 CFR 200 Subpart F
Indirect Cost Rate Proposal (ICRP)
AnnualRestricted/unrestricted indirect cost rate negotiated with PED for federal grant draw-downs.
PSAB Supp. 16
STARS Student/Staff/Course Submission
Multi-cycleStudent, staff, course, and program data feeding the State Equalization Guarantee (SEG) and federal reporting; location codes must reconcile to UCOA.
6.10.8 NMAC
New Mexico-specific compliance
- Account-code structure is driven by Supplement 3 (UCOA): a 38-character account string (Fund 5 / Function 4 / Object 5 / Program 4 / Location 6 / Job Class 4 / Local 5 / Local 5).
- Fund Type leading digit drives GASB classification: 1=General, 2=Special Revenue, 3=Capital Projects, 4=Debt Service, 5=Permanent, 6=Enterprise, 7=Internal Service, 8=Private-Purpose Trust, 9=Custodial.
- Capital Improvements SB-9 (31700) is the local two-mill capital levy; HB-33 (31600) is the supplemental capital levy. Both require voter approval.
- PED uses the Operating Budget Management System (OBMS) for budget adoption, BARs, and quarterly actuals. Districts validate UCOA account lines against OBMS Administrative Reports rather than static documents.
- Public School Capital Outlay Council (PSCOC) awards flow through Fund 31200; districts must track local-state-federal match separately in 31x sub-funds.
- Location codes (component 5) must match STARS school codes — STARS is the PED student- and staff-data warehouse used for SEG funding.
- Operational (11000) revenue receives State Equalization Guarantee (SEG) funding under NMSA §22-8; the SEG formula consumes location and program codes from UCOA-coded data.
- Charter schools follow the same UCOA but have their own location codes; PED authorizes both state-chartered and locally-chartered schools.
Related states
K-12 accounting compliance profiles for districts in neighboring states:
Other states: Texas, Arizona, Colorado, Oklahoma. See all 50 states →
New Mexico districts can run on Spire today.
Start a 30-day free trial of the K-12 TEA tier, fully configured for NMPED compliance. Or schedule a 30-minute demo for your business office.