Spire Ledgers
K-12/Illinois

Illinois · ISBE

K-12 accounting software built for Illinois districts.

Spire Ledgers ships pre-configured for Illinois State Board of Educationcompliance — the Illinois Program Accounting Manual (IPAM) / 23 Ill. Adm. Code Part 100 (23 IAC Part 100 (current administrative code)) chart-of-accounts code structure, fund codes, and every required report. The right configuration loads automatically when you pick Illinois during onboarding.

Start free trialLive demoIllinois Program Accounting Manual (IPAM) / 23 Ill. Adm. Code Part 100 →

Account-code structure (ISBE)

ISBE requires a specific multi-segment account code on every transaction. Spire builds the right structure for you.

SegmentDigitsDescriptionCitation
Fund2Self-balancing fiscal entity (e.g. 10 Educational, 20 O&M, 30 Debt Service, 40 Transportation, 50 IMRF/SS, 60 Capital Projects, 70 Working Cash, 80 Tort, 90 Fire Prevention & Safety, 99 Agency).23 IAC 100 Table A
Function4Purpose of the activity (1000 Instruction, 2000 Support Services, 3000 Community Services, 4000 Payments to Other Districts/Govts, 5000 Debt Service, 6000 Provision for Contingencies). Function 2360 = Tort Immunity functions.23 IAC 100 Table D
Object3Type of expenditure (100 Salaries, 200 Employee Benefits, 300 Purchased Services, 400 Supplies & Materials, 500 Capital Outlay, 600 Other Objects, 700 Non-Capitalized Equipment, 800 Termination Benefits).23 IAC 100 Table F
Revenue Source4On the revenue side: 1000 Local Sources, 2000 Flow-Through, 3000 State Sources, 4000 Federal Sources, 7000 Other Sources, 8000 Other Financing Sources (e.g. 1110 Educational Purposes, 1115 Working Cash, 1118 Fire Prevention & Safety, 1120 Tort Immunity).23 IAC 100 Table C
Program3Optional IPAM dimension to break expenditures by program (regular, special ed, CTE, bilingual, gifted, etc.).IPAM Local Option

Fund registry

Spire ships a complete, audit-ready fund registry for Illinois — including federal Title programs, state allotments, debt service, capital projects, internal service funds, and GASB 84 student activity custodial funds.

10GENERAL

Educational Fund

23 IAC 100 Table A; 105 ILCS 5/17-2

20SPECIAL REVENUE

Operations & Maintenance Fund

23 IAC 100 Table A; 105 ILCS 5/17-2 and 17-7

30DEBT SERVICE

Debt Service Fund / Fund Group

23 IAC 100 Table A; 105 ILCS 5/Art. 19

40SPECIAL REVENUE

Transportation Fund

23 IAC 100 Table A; 105 ILCS 5/17-8

50SPECIAL REVENUE

Municipal Retirement / Social Security Fund

23 IAC 100 Table A; 105 ILCS 5/17-1, 21-110, 21-110.1

60CAPITAL PROJECTS

Capital Projects Fund / Fund Group

23 IAC 100 Table A; 105 ILCS 5/17-2.3

70SPECIAL REVENUE

Working Cash Fund

23 IAC 100 Table A; 105 ILCS 5/Art. 20

80SPECIAL REVENUE

Tort Immunity and Judgment Fund

23 IAC 100 Table A; 745 ILCS 10/9-109

90CAPITAL PROJECTS

Fire Prevention & Safety Fund / Fund Group

23 IAC 100 Table A; 105 ILCS 5/2-3.12 and 17-2.11

95GENERAL

Capital Asset Accounts / Fund Groups

23 IAC 100 Table A (non-revenue/non-expenditure account group)

97GENERAL

Long-Term Debt Accounts / Fund Groups

23 IAC 100 Table A (non-revenue/non-expenditure account group)

99CUSTODIAL

Agency / Activity Fund (Student Activity, Revolving, Petty Cash)

23 IAC 100 Table A; 105 ILCS 5/10-20.19

Required reports

Every ISBE mandatory financial submission, generated from your live ledger and exported in the format the SEA accepts.

Annual Financial Report (SD50-35 / JA50-60 for Joint Agreements)

Annual

Audited financial report due to the Regional Office of Education (ROE), then forwarded to ISBE. Single statewide template required by 23 IAC 100.

23 IAC 100 Subpart C

School District Budget (SD50-36 / JA50-39)

Annual (within 30 days of adoption or by Oct 30)

Adopted budget filed electronically with ISBE; same form used for amended budgets.

105 ILCS 5/17-1; 23 IAC 100

Certificate of Tax Levy

Annual (last Tuesday of December)

Certifies the property tax levy by fund to the county clerk(s); copy filed with ISBE.

35 ILCS 200/18-15; 105 ILCS 5/17-11

Site-Based Expenditure Report (SBER)

Annual

ESSA-required per-pupil expenditure reporting at the school-site level.

ESSA §1111(h)(1)(C)(x); ISBE SBER Guidance

Independent Audit Report (CPA)

Annual

GAAP audit conducted under 23 IAC 100; includes Single Audit when federal expenditures meet the Uniform Guidance threshold.

23 IAC 100.110; 2 CFR 200.510

Statement of Affairs

Annual (Dec 1)

Summary of receipts, disbursements, salaries, and vendor payments published in a local newspaper and posted on the district website.

105 ILCS 5/10-17

Indirect Cost Rate Application

Annual

Restricted/unrestricted indirect cost rates for federal grants, approved by ISBE.

ISBE Indirect Cost Rate Procedures

Financial Profile / Financial Recognition Designation

Annual

ISBE assigns each district a Financial Recognition score (Recognition, Review, Early Warning, Watch) based on AFR ratios.

ISBE Financial Profile / Financial Recognition

Operational Fund Balance Reduction Plan (if required)

On-demand

Required when operating fund deficits trigger ISBE oversight thresholds.

ISBE Op-Funds Reserve Reduction Plan Instructions

Illinois-specific compliance

  • 'Operating Funds' for Operating Expense Per Pupil (OEPP) and Per Capita Tuition Charge calculations = Educational (10) + Operations & Maintenance (20) + Transportation (40) + Working Cash (70) only.
  • Loans from the Working Cash Fund (70) to any other fund are subject to the limitations in 105 ILCS 5/Art. 20; the Working Cash Fund may be abated or abolished by board action.
  • Tort Immunity Fund (80) expenditures must be coded to specific Tort Immunity functions (e.g. 2360, 2370) — NOT general support functions — to satisfy 745 ILCS 10/9-109 documentation requirements.
  • Fire Prevention & Safety Fund (90) requires a separate sub-fund per project or per bond issue per 105 ILCS 5/2-3.12; only safety, energy conservation, security, and FP&S projects are eligible.
  • Capital Projects Fund (60) requires a separate sub-fund per bond issue or financing source, aggregated for AFR reporting.
  • Debt Service Fund (30) requires a separate sub-fund per debt issue, aggregated for AFR reporting; School Facilities Occupation Tax (CSFT) proceeds pledged to debt are tracked here.
  • AFR (SD50-35) flows through the Regional Office of Education (ROE) — the ROE submits to ISBE on behalf of the district unless an extension is granted.
  • Budget (SD50-36) must be filed electronically with ISBE within 30 days of board adoption or by October 30, whichever comes first.
  • Statement of Affairs publication and website posting due by December 1 each year per 105 ILCS 5/10-17.
  • Capital assets are tracked using the IPAM 3-year, 5-year, and 10-year depreciation schedules (23 IAC 100.60); special pupil-transportation assets get the 5-year schedule, food-service equipment generally on the 3- or 10-year schedule.
  • Activity Fund (99) under GASB 84 may include student activities, revolving funds, and petty cash; treatment varies by district based on degree of administrative involvement (105 ILCS 5/10-20.19; 23 IAC 100.70 / 100.80).

Official Illinois resources

ISBE School Finance →AFR Instructions (SD50-35) →Budget Form SD50-36 / JA50-39 →ISBE School Finance Calendar →Mechanics of a School District Budget →Site-Based Expenditure Reporting Guidance →Illinois ASBO →

Related states

K-12 accounting compliance profiles for districts in neighboring states:

Other states: Indiana, Wisconsin, Iowa, Missouri. See all 50 states →

Illinois districts can run on Spire today.

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